I had the opportunity to meet with the Admissions Team today to learn about how they use the Student Information System, and to discover their needs that they may have in the kind of data reports that they might need to pull from a potential system.
As with each of these sessions, I presented them with this slidedeck:
And here was their wish list and particular items of note:
- Interoperability with Ravenna
- Student, parents and household ID assignment - how does that occur - can they be manually assigned?
- Data control and integrity
- Demographics reporting - stock and custom
- Contract/ Deposit/ ACH Form Notifications & Access
- Ease of use for parents to re-enroll
- Parent to-do list for re-enrollments
I had the opportunity to meet with the Advancement Team today to learn about how they use the Student Information System, and to discover their needs that they may have in the kind of data reports that they might need to pull from a potential system.
As with each of these sessions, I presented them with this slidedeck
And here was their wish list and particular items of note:
- Ability to see log records - who made what changes to demographics and when - currently, they are hand-checking these records as they compare to old records
- Nomenclature consistency - can names in a new SIS align with other programs we have?
- Stock reports and custom reports - how to create and ease with which they are created
- Overall user-friendliness of the system
- Email formatting capabilities
- Parent use - can households or parents be categorized easily as alumni, teachers, etc.?
- Parent use - currently, parents receive multiples of the same email if they have multiple students - can this be streamlined?
- Data integrity
- PD and training available
- Can photos of parents or families be included?
I had the opportunity to meet with the Administrative Support Staff and Assistants over the last week to learn about how they use the Student Information System, and to discover their needs that they may have in the kind of data reports that they might need to pull from a potential system.
As with each of these sessions, I presented them with this slidedeck And here was their wish list and particular items of note:
- How easy is the ability to search by household or parent?
- Stock Reports - what's there and what can be customized by whom?
- Editing transcripts - how are they created, formatted and edited? Must they be the same across all schools?
- Access to past discipline and past grades - how easy is that?
- Tracking of attendance and detentions served - Tracking and notifying (admin) of tardy (every 3 = detention) and missed class (7 = warning; 10 = credit review) limits
- UX Team; what kind of knowledge base exists?
- Multiple group emailing - are there easy to access contact groups?
- Emailing functions - how can we confirm who we're sending emails to?
- Interoperability - open API
I had the opportunity to meet with the BEST Team today to learn about how they use the Student Information System and needs that they may have in the kind of data reports that they might need to pull from a potential system.
As with each of these sessions, I presented them with this slidedeck
And here was their wish list and particular items of note:
- Latency rates - how quickly do pages load?
- How many steps does it tae to pull simple reports (looking at student schedules, teacher schedules, discipline records, attendance records, etc.)
- Are there varying roles for individuals that may not have an Active Directory account?
- Are there attendance notifications for parents (as it pertains to after-school activities)?
- Can after-school teachers view school-day attendance?
- Does an SIS integrate with SchoolPass?
- How do parents register their children into activities? Can registration open dates and times be pre-scheduled? Right now, they cannot. Can confirmations be sent to parents? What about waitlisting? When a parent gets to the top of a waitlist, are the notified? How? Can we set limits on how long they have to register before it goes to the next parent on the waitlist?
- Integration of billing - what does that look like?
- Is priority registration or pre-loading available for classes where particular students must have access to a class?
- How are yearlong versus quarter classes set up?
- When deletions are made - is the user prompted?
- User-friendliness for all users (teachers and parents)
I had the opportunity to meet with the Deans today to learn about how they use the Student Information System and needs that they may have in the kind of data reports that they might need to pull from a potential system.
As with each of these sessions, I presented them with this slidedeck
And here was their wish list and particular items of note:
- Latency rates - how quickly do pages load?
- How many steps does it tae to pull simple reports (looking at student schedules, teacher schedules, discipline records, attendance records, etc.)
- Viewing multiple years at a glance - in terms of grades, schedules and discipline?
- How can we assign codes to discipline types for easy data tracking? Right now, Deans can only view descriptors and those aren't associated with codes.
- Emailing features - it would be nice to choose multiple users when emailing (i.e., select or all teachers of a particular student)
I had the opportunity to meet with the Athletics Department today to learn about how they use the Student Information System and needs that they may have in the kind of data reports that they might need to pull from a potential system.
As with each of these sessions, I presented them with this slidedeck
And here was their wish list and particular items of note:
- Athletics is currently using a Google Form and Sheet, shared with Attendance for Upper School early release.
- Can emergency cards be easily exported from the SIS?
- Is the SIS interoperable with Magnus?
- How are rosters for Athletics reflected in the SIS?
- How can Athletics and Activities group lists created and how can those groups be emailed?
- How can we set up conflicts an the parameters for those conflicts?
- How can we set up P.E. pass/fail, transcriptable sections?
- What are the different roles available? Can custom roles be created?
